FInally, you do this with Microsoft's built-in PDF export utility, which is File / Save As / PDF and then adjust the settings.Įxporting PDF using the Acrobat RIbbon is MS Office applications.Also if you have the Acrobat PDF Maker plug-in, you can export a PDF with embedded fonts using FIle /Save As Adobe PDF.Follow the instructions here: Embedding fonts into PDF from MS Applications. Locate the Acrobat Ribbon within Excel, click the Preferences button, and adjust the settings to Embed all fonts, subsetted. If you have Acrobat Pro or Standard installed on your computer, it also installed the PDF Maker plug-in into your MS Office apps, including Excel.From Excel, choose one of these 3 methods of exporting a PDF from the spreadsheet: It's the least-desireably way to create a PDF. That's probably what started the problem: printing to a PDF does not embed the fonts into the PDF. Quote: " I originally saved as pdf via print in excel. Run the Embed Fonts utility from the PDF/UA profile. Open the Preflight panel from the PDF Standards tool. Select the Embed fonts utility and then click the FIX button in the lower right (has another blue wrench in the button).From the Profiles tab, select the blue wrench in the upper menu bar.Open the PDF Standards tool panel (if it's not already in your right-side tool set, then open it via the Tools Tab in the upper left of the Acrobat window).However, if the author used a special font or a special character that is not on your system, then it won't work for that portion of the PDF. NOTE: This process should work OK if you have the same fonts on your computer system that the author had when the PDF was made.
If you're dealing with an existing PDF, you can embed the fonts using Adobe Acrobat Pro. Look at the conversion options, settings, or preferences to set the conversion to embed the fonts. First, the ideal method is to embed them when the PDF is made (ie, saved as a PDF or exported to PDF) from the source document (ie, Word, PowerPoint, Adobe InDesign, etc.).
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